2.3.1 How is a Positive Procurement Culture created?

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A positive public procurement culture is one of the Public Procurement Directorates (PPD) top policy priorities for raising the standards of public services throughout the public sector and delivering a better public service. A positive procurement culture requires a top-down commitment and leadership to the process supported by bottom-up processes and procedures, including:

The development of strategic generic policies and procedures (such as this best practice guide) on a cross - departmental approach which will ensure a more standardized approach to procurement;
Ensuring there is commitment to the agreed procurement processes, at the most senior levels within the contracting authorities. 
Making Best Value for Money central to any procurement activity; Ensuring that all procurement activity is conducted in an open, transparent and non-discriminatory way, allowing all potential suppliers to compete for business on equal terms;
Promoting long-term thinking and commitment to strategic procurement issues;
Ensuring that all procurement is undertaken with appropriate qualified professional and experienced staff.

The following checklist can be used by contracting authorities to examine whether they are operating within a positive procurement culture.

Checklist 2-1: Developing a positive procurement culture

Action

Y/N

Do you measure and achieve continuous improvement in all categories of procurement expenditure?

 

Do you achieve best value for money from all procurement activities?

 

Do you ensure accountability towards the Contracting Authority, the supplier and the beneficiaries?

 

Do you promote equality of opportunity for all economic operators?

 

Do you promote integration with e-government?

 

Do you work in partnership with economic operators to achieve sufficient capacity and competition, best value for money, quality and effective service delivery?

 

Do you promote innovation?

 

Do you encourage sustainability and promote environmentally friendly procurement?

 

Do you develop professional procurement skills and expertise?

 

Do you recognise the importance of programme and project management skills?

 

Do you aim to maximize the influence procurement has on all non-pay spend? (such as the development and/or implementation of new government policy)

 

Do you know what your key areas of spend are and therefore your main budgetary commitments?

 

 

Like other professionals, procurement experts should:

liaise and network with other colleagues working in procurement;
improve and update their knowledge regularly;
Follow meticulously the ethics of their profession;
Measure and manage procurement performance.

This should be undertaken through continuous professional development (such as long-life vocational training) and membership of a relevant professional body.


© 2007 Republic of Cyprus, Treasury of the Republic, Public Procurement Directorate
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