2.3.4 What are the principles of Procurement Activity?

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As well as adhering to the Key Guiding Principles for procurement as outlined in section 2.2.4, it is important that all contracting authorities conduct business dealings with suppliers, consultants and contractors on the following additional principles:

place orders and award contracts in accordance with the law, regulations, relevant internal policies rules, regulations, best value principles and the best practice guide
comply with the Code of Ethics for personnel involved in public procurement
adhere to the obligations of the government in the contract terms and conditions. It is important for contracting authorities to ensure that any terms and conditions included in a contract are realistic and achievable for the authority. For example, in relation to payment or frequency of monitoring taking into consideration the availability of resources.
ensure information given to suppliers is accurate, relative and fair
account for your actions and your part in reaching decisions
Project specifications and criteria should be as open and generic as possible to avoid favouring any one solution or any one economic operator.

 

Managers should remind procurement personnel in writing and on a regular basis (usually twice a year) of the risks of being targeted for fraud and corruption.  Procurement personnel should report such attempts immediately to their supervisors. 

 

Conflicts of Interest

Personnel involved with procurement, (including members of tender boards and evaluation committees) are required to advise their contracting authority of any interests that might reasonably be expected to influence them and their activities as an employee of the public sector. If it comes to your knowledge that a contract in which you have any pecuniary or other interest, direct or indirect, has been or is proposed to be entered into you should give written notice to your contracting authority through the nominated procurement manager.

Gifts, even those of low value, should be rejected and returned by mail or if left behind in the office should be pooled and made available to charity organisations, as stated in Law 1/90, “For the Public Service” and in the recently devised comprehensive guide on procurement ethics (which has been developed in parallel with this Best Practice Guide on Public Procurement).


© 2007 Republic of Cyprus, Treasury of the Republic, Public Procurement Directorate
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