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This section deals with ensuring that all the mechanisms are in place before a contract is awarded to ensure the delivery of a cost effective and reliable project, at the agreed price and standard within the terms and conditions of contract. Contract management is a distinct phase of the procurement cycle, and it begins long before the contract has been awarded. 

The following list provides some of the key questions that contracting authorities need to consider at this stage.

What is the contract trying to do?
What will be the contract monitoring process?
What type of contract should be issued?
How long should the contract run for?
What type of payment mechanisms should be put in place?
How can variations to the contract be negotiated?
What types of commercial arrangements are available?

It is important that contracting authorities put effort into this at this pre tendering stage since the consequences of a poorly prepared contract can far exceed the “contract value”.

© 2007 Republic of Cyprus, Treasury of the Republic, Public Procurement Directorate
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