3.3.1 Publication of prior information notice

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In order for the Contracting Authorities to increase their chances of achieving enhanced conditions of competition through the participation of more interested economic operators in the tender procedures which they intend to conduct (over the following 12 months) for awarding supplies, service, or works  contracts, publication of a Prior Information Notice is recommended.

The prior information notice may be published either by the Contracting Authority itself through the Internet on its “buyer profile”, or by dispatching it to the Office for Official Publications of the European Communities. Publication of the prior information notice in the Office for Official Publications of the European Communities takes place, as in all other cases of publication of a contract notice in the Official Journal of the European Union, using standardised forms which are available from the official Website of the EU (http://simap.eu.int).

For public service contracts and public supplies contracts, the prior information notice should be dispatched for publication as soon as possible after the financial year commences. For public works contracts, the prior information notice should be published as soon as possible after the approval of the programme in which these contracts are included.

The prior information notices cannot be published on the “buyer profile” before the dispatch to the Commission of the notice announcing their publication in that form.

The information which must be contained in the prior information notice is detailed in Annex VI of Law 12(1)/2006.

It is stressed that publication of a prior information notice is not mandatory for the Contracting Authorities, unless they wish to use the right to the reduced time limits for the receipt of tenders for the tender procedures which they shall conduct, and provided that the total estimated value of the contracts which they foresee that they shall award within the year is equal to or higher than the thresholds specified by Law 12(I)/2006 (Article 38, paragraph 1, items a, b and c).

It should be noted that the publication of a prior information notice does not bind the Contracting Authority to conduct a tender procedure for awarding the contracts stated in the notice, while it is understood that submission by economic operators of requests to participate or tenders is not expected at this stage.


© 2007 Republic of Cyprus, Treasury of the Republic, Public Procurement Directorate
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