4.3.2 Basic evaluation principles

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The evaluation procedure must be reasonable and systematic, must address all tender aspects under evaluation, must be fair, precise and documented, must be conducted in confidentiality, and must follow the basic principles of national and community law on public procurement (freedom of movement of goods, freedom of establishment, freedom to provide services, non-discrimination, equal treatment, mutual recognition, proportionality, transparency).

The following paragraphs provide guidance on how to observe the basic evaluation principles:

Equal treatment

During the evaluation procedure it is imperative to avoid any discrimination on the basis of the nationality of the tenderers or of the country of origin of the goods in the case of supply contracts or of any other criterion not explicitly stipulated in the tender documents and not justified by objective reasons.

All tenders submitted within the specified time limit are evaluated in accordance with the terms and provisions of the tender documents, while rejection of tenders is allowed only in cases of tenders which demonstrably do not meet the requirements or the terms of reference or the provisions of the tender documents in general.

Transparency

After the opening of the tenders, no tenderer is allowed to make any changes to its tender. The Competent Body for the Evaluation of Tenders may request clarifications, on condition that such clarifications do not alter the substance of the contents of the tender.

During the evaluation procedure, detailed records must be kept of all actions of the Competent Body, while all decisions taken by it must be sufficiently documented and justified.

Mutual recognition

During the evaluation procedure, it is prohibited to exclude a tenderer from participation or reject a tender because any technical specifications, titles, certificates or qualifications contained in the tender are not identical to those required by the Contracting Authority, so long as they are recognised as equivalent in other EU Member States.

Confidentiality

After the opening of the tenders, the following must not be leaked:

Any item designated by the economic operators as confidential, such as information concerning technical or trade or industrial secrets.
Any information in connection with issues related to the examination, investigation, clarification, confirmation, evaluation or marking of the tenders.

 


© 2007 Republic of Cyprus, Treasury of the Republic, Public Procurement Directorate
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