The tender documents for the negotiated procedure share the same structure and organisation with those used in the restricted procedure. Thus, the model draft tender documents given in Chapter 3 for the restricted procedure can be easily adapted to take account of the particularities of the negotiated procedure.
The following paragraphs provide guidelines and instructions on how to make the appropriate adaptations to the tender documents for each one of the two stages of the negotiated procedure.
Stage of invitation of requests to participate
The Figure below presents the tender documents for the first stage of the negotiated procedure.
Figure 5-3: Tender documents for the first stage of the negotiated procedure
The tender documents for the first stage do not differ substantially from the respective documents of the restricted procedure, as in both cases the purpose of the stage is to select suitable economic operators who will be invited to submit their proposals for negotiation or their tenders for evaluation, respectively.
The invitation of requests to participate contains, inter alia, the requirements for participation in the negotiation, the minimum number of candidates to be invited to negotiate, the selection criteria and a summary description of the contract scope.
Stage of invitation to negotiate
The Figure below presents the tender documents for the second stage of the negotiated procedure.
Figure 5-4: Tender documents for the second stage of the negotiated procedure
The tender documents for the second stage of the negotiated procedure should provide the following information, in addition to the information contained in the respective documents for the restricted procedure:
| ● | The terms of the tender documents which are, and those which are not, the subject of the negotiation. |
| ● | The steps, method and schedule of the negotiation. |