7.5 EXECUTING & CONTROLLING PROCESSES

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Executing and controlling processes are the management processes undertaken in the third and longest phase of project management life cycle, where most resources are applied. It is the phase during which the deliverables are produced and presented to the Contracting Authority for acceptance. To ensure that the project’s requirements are met, the Project Manager monitors and controls the activities, resources and costs that are required for the production of the deliverables throughout the execution phase. In this phase all the plans, schedules, procedures and templates that were prepared during the Planning phase are utilized to ensure that the project proceeds as planned. In this perspective, the following management processes are undertaken (Figure 7-15):

Schedule Management: It is the process during which the actual progress of the activities and tasks is being tracked and if needed corrective actions are taken to bring tasks, activities or the whole project back on schedule.
Resource Management: It is the process during which the actual progress of resources’ work is being tracked and if needed corrective actions are taken to resolve resource allocation problems.
Cost Management: It is the process during which the actual costs are tracked against estimates and if needed corrective actions are taken to keep costs within budget.
Quality Management: It is the process by which the quality of the deliverables is assured and controlled, using the relative techniques and applying the Quality Plan developed in the previous phase.
Issue Management: It is the process by which issues related to the project are formally defined, assessed and resolved.
Change Management: It is the process by which changes to the project’s scope, deliverables, timescales or resources are formally defined, evaluated and approved prior to implementation.
Risk Management: It is the process of keeping track of the identified during the Initiation and Planning Phases risks, monitoring residual risks and identifying new risks, ensuring the execution of Risk Plans (preventive and contingency actions) and evaluating their effectiveness in reducing risk.
Acceptance Management: It is the process by which the produced deliverables are reviewed and accepted by the Contracting Authority according to the Acceptance Plan. 
Communication Management:  It is the process by which information is distributed to project stakeholders according to the Communication Plan and project’s performance is reported. 

Figure 7-15: The Executing & Controlling Processes

 


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